QuoteCraftFree invoice template for South Africa
A South Africa invoice with VAT worked out, your VAT number, and ZAR formatting. Download the blank PDF or make a finished one on your phone.
Make one now, free Download blank South Africa invoice (PDF)
What an invoice must show in South Africa
- The words "Tax Invoice" (only if you are VAT registered)
- Your name, address and VAT registration number
- Customer name, address and VAT number (full tax invoice for supplies over R5,000)
- A serial number and the date of issue
- Full description, quantity or volume of the goods or services
- Value of the supply, the VAT charged and the total, or a statement that VAT is included
VAT rates
| Preset | Rate |
|---|---|
| VAT 15% | VAT 15% |
Last reviewed 2026-11-11. Rates change — confirm with your tax authority before relying on them.
Things to know in South Africa
For supplies of R5,000 or less, an abbreviated tax invoice without the customer’s details is allowed.
If you are not a VAT vendor, call the document an invoice and do not charge VAT.
Example South Africa invoice
VAT number: 000 000 000
Bill to
Sample Client
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| TV wall mounting | 1 pc | R 900,00 | R 900,00 |
| Furniture assembly | 1 pc | R 500,00 | R 500,00 |
| Shelf installation | 3 pc | R 400,00 | R 1 200,00 |
| Wall plugs & screws | 1 lot | R 80,00 | R 80,00 |
| Subtotal | R 2 680,00 | ||
| VAT 15% | R 402,00 | ||
| Total | R 3 082,00 | ||
Other countries
- United States
- United Kingdom
- Germany
- France
- Spain
- Netherlands
- Italy
- Australia
- New Zealand
- Canada
- Brazil
- India
- Indonesia
- Philippines
Frequently asked questions
Do I have to charge VAT on my invoices in South Africa?
Only if you are registered for VAT. If you are not registered, do not add VAT or show a VAT number you do not have.
What VAT rates does the template use?
QuoteCraft offers these presets for South Africa: VAT 15%; Not VAT registered. You can edit any rate. Rates were reviewed in November 2026; always check the current rate with your tax authority.
Which currency and date format are used?
Invoices for South Africa default to ZAR and local number and date formats (for example R 1 234,50). You can change the currency in Settings.
Can I send the invoice by WhatsApp?
Yes. QuoteCraft creates a PDF and opens your phone’s share sheet, so you can send it by WhatsApp, email, SMS or any other app.