QuoteCraftFree invoice template
Download a clean blank invoice, or skip the template and make a finished, numbered invoice with tax worked out in under a minute.
Make one now, free Download blank PDF
What to put on an invoice
- Your business name, address and contact details
- Your tax number, if you are registered for VAT/GST/sales tax
- Client name and address
- A unique, sequential invoice number and the invoice date
- Description, quantity and price for each item of work or material
- Tax rate and amount, shown separately
- Total due, due date and payment details
Example invoice
EIN / Tax ID: 000 000 000
Bill to
Sample Client
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Call-out fee | 1 visit | $80.00 | $80.00 |
| Plumbing labour | 2 h | $95.00 | $190.00 |
| Copper pipe 15mm | 2 m | $12.00 | $24.00 |
| Compression fittings | 4 pc | $6.00 | $24.00 |
| Mixer tap / faucet | 1 pc | $120.00 | $120.00 |
| Subtotal | $438.00 | ||
| Sales tax 7% | $30.66 | ||
| Total | $468.66 | ||
Invoice templates by country
Invoice rules differ by country. Each page below lists what an invoice must show there, the usual tax rates, and a blank PDF with the right labels.
- United States — Sales tax
- United Kingdom — VAT
- Germany — USt.
- France — TVA
- Spain — IVA
- Netherlands — BTW
- Italy — IVA
- Australia — GST
- New Zealand — GST
- Canada — GST/HST
- Brazil — ISS
- India — GST
- Indonesia — PPN
- Philippines — VAT
- South Africa — VAT
Frequently asked questions
What should every invoice include?
Your business name and contact details, the client’s name, a unique invoice number, the invoice date, a description of the work with quantities and prices, any tax charged, the total due, the due date and how to pay.
Is the invoice template really free?
Yes. The PDF template is free to download and print. The QuoteCraft app is free for 3 documents a month.
Can I make an invoice on my phone?
Yes. QuoteCraft runs in your phone’s browser and can be installed to the home screen. It works offline and shares the PDF to WhatsApp or email.
How should I number my invoices?
Use a unique, sequential number, for example INV-2026-0001, INV-2026-0002. Many tax authorities require an unbroken sequence. QuoteCraft numbers invoices automatically.