QuoteCraftFree invoice template for the United States
A United States invoice with Sales tax worked out, your EIN / Tax ID, and USD formatting. Download the blank PDF or make a finished one on your phone.
Make one now, free Download blank United States invoice (PDF)
What an invoice must show in the United States
- Your business name, address and contact details
- Client name and address
- A unique invoice number and the invoice date
- A clear description of the work, quantities and prices
- Sales tax shown separately where your state or city taxes the goods or services
- Total due, due date and how to pay
Sales tax rates
| Preset | Rate |
|---|---|
| Sales tax (enter your local rate) | Sales tax 7% |
Last reviewed 2026-11-11. Rates change — confirm with your tax authority before relying on them.
Things to know in the United States
There is no federal VAT in the US. Sales tax is set by states, counties and cities, and many states do not tax labor-only services. Check your state revenue department for what is taxable in your trade.
Many tradespeople show materials and labor on separate lines, because materials are often taxable when labor is not.
Net 15 or Net 30 terms are common for commercial clients; homeowners usually pay on completion or with a deposit up front.
Example United States invoice
EIN / Tax ID: 000 000 000
Bill to
Sample Client
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| TV wall mounting | 1 pc | $90.00 | $90.00 |
| Furniture assembly | 1 pc | $50.00 | $50.00 |
| Shelf installation | 3 pc | $40.00 | $120.00 |
| Wall plugs & screws | 1 lot | $8.00 | $8.00 |
| Subtotal | $268.00 | ||
| Sales tax 7% | $18.76 | ||
| Total | $286.76 | ||
Other countries
- United Kingdom
- Germany
- France
- Spain
- Netherlands
- Italy
- Australia
- New Zealand
- Canada
- Brazil
- India
- Indonesia
- Philippines
- South Africa
Frequently asked questions
Do I have to charge Sales tax on my invoices in the United States?
Only if your state or city taxes what you sell. Many states do not tax labor-only services but do tax materials. Check your state revenue department.
What Sales tax rates does the template use?
QuoteCraft offers these presets for the United States: No sales tax; Sales tax (enter your local rate). You can edit any rate. Rates were reviewed in November 2026; always check the current rate with your tax authority.
Which currency and date format are used?
Invoices for the United States default to USD and local number and date formats (for example $1,234.50). You can change the currency in Settings.
Can I send the invoice by WhatsApp?
Yes. QuoteCraft creates a PDF and opens your phone’s share sheet, so you can send it by WhatsApp, email, SMS or any other app.