QuoteCraftFree invoice template for the United Kingdom
A United Kingdom invoice with VAT worked out, your VAT number, and GBP formatting. Download the blank PDF or make a finished one on your phone.
Make one now, free Download blank United Kingdom invoice (PDF)
What an invoice must show in the United Kingdom
- A unique, sequential invoice number
- Your business name and address, and your VAT registration number if you are VAT registered
- Invoice date, and the time of supply (tax point) if it differs
- Customer name and address
- Description of the goods or services, quantity and unit price
- VAT rate per item, total excluding VAT, and the total VAT charged
VAT rates
| Preset | Rate |
|---|---|
| VAT 20% (standard) | VAT 20% |
| VAT 5% (reduced) | VAT 5% |
| VAT 0% (zero-rated) | VAT 0% |
Last reviewed 2026-11-11. Rates change — confirm with your tax authority before relying on them.
Things to know in the United Kingdom
You must register for VAT once your taxable turnover passes the HMRC threshold (£90,000 since April 2024). Below it, do not charge VAT and do not show a VAT number.
Construction work for VAT-registered contractors within the Construction Industry Scheme often falls under the domestic reverse charge. Turn on "reverse charge" in QuoteCraft to print the HMRC wording and leave VAT off the total.
Example United Kingdom invoice
VAT number: 000 000 000
Bill to
Sample Client
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| TV wall mounting | 1 pc | £72.00 | £72.00 |
| Furniture assembly | 1 pc | £40.00 | £40.00 |
| Shelf installation | 3 pc | £32.00 | £96.00 |
| Wall plugs & screws | 1 lot | £6.50 | £6.50 |
| Subtotal | £214.50 | ||
| VAT 20% | £42.90 | ||
| Total | £257.40 | ||
Other countries
- United States
- Germany
- France
- Spain
- Netherlands
- Italy
- Australia
- New Zealand
- Canada
- Brazil
- India
- Indonesia
- Philippines
- South Africa
Frequently asked questions
Do I have to charge VAT on my invoices in the United Kingdom?
Only if you are registered for VAT. If you are not registered, do not add VAT or show a VAT number you do not have. A common note is: “Not registered for VAT.”
What VAT rates does the template use?
QuoteCraft offers these presets for the United Kingdom: VAT 20% (standard); VAT 5% (reduced); VAT 0% (zero-rated); Not VAT registered. You can edit any rate. Rates were reviewed in November 2026; always check the current rate with your tax authority.
Which currency and date format are used?
Invoices for the United Kingdom default to GBP and local number and date formats (for example £1,234.50). You can change the currency in Settings.
Can I send the invoice by WhatsApp?
Yes. QuoteCraft creates a PDF and opens your phone’s share sheet, so you can send it by WhatsApp, email, SMS or any other app.
How do I show a reverse charge invoice?
Switch on “reverse charge” on the invoice. QuoteCraft leaves the tax off the total and prints: “Reverse charge: Customer to pay the VAT to HMRC.”